HANFORD ELEMENTARY SCHOOL DISTRICT

                                                                Job Description

 

                                            SUBSTITUTE TELEPHONE CLERK

 

DEFINITION

 

To secure substitute employees for both Certificated and Classified Employees who are absent from work.

 

SUPERVISION RECEIVED AND EXERCISED

 

Works under the general supervision of the Program Managers of Human Resources.  Does not supervise any other employee.

 

ESSENTIAL FUNCTIONS

 

·             Works directly with the “Subfinder” system for certificated substitute needs; inputs needs, verifies that all substitute teaching positions are filled and communicates with school site and district managers regarding statuses.

 

·             Receives telephone calls and recorded messages from employees who will be absent; reviews emails and faxed requests for substitutes.

 

·             Works with the Certificated and Classified Personnel Managers to secure long-term substitutes.

 

·             Contacts and schedules day-to-day substitutes for absent classified employees and extra hire requests; notifies school and district administrators of absent employees and substitutes secured.

 

·             Prepares daily and weekly records of substitute services, including logging of absent employee and substitute secured; provides Fiscal Services with copies of log sheets on a weekly basis; provides copies of classified substitute call sheets as requested.

 

·             Communicates with appropriate HR staff regarding information changes on classified substitutes such as phone numbers, addresses or availability to work;

 

 

OTHER FUNCTIONS

 

·             Supports HR Office team by answering phones, greeting visitors to office and providing basic office clerical support.

 

·             Performs other related duties as required.

 

 

NECESSARY EMPLOYMENT STANDARDS

 

Knowledge of:

 

            Modern office practices and procedures, and

 

            Location of District schools and other sites.

           

Computer programs including email,  Subfinder or similar substitute system

 

Ability to:

 

            Follow oral and written instructions;

 

            Prepare accurate and complete records;

 

            Use independent judgment and initiative;

 

            Communicate effectively over the telephone;

 

            Work cooperatively with others; and

 

            Read, write, speak and understand English well.

 

 

EDUCATION AND EXPERIENCE:

 

Any combination of education and experience that could likely provide the required knowledge, skills and abilities is qualifying.  A typical way to obtain the knowledge, skills and abilities would be:

 

            Education:     Equivalent to the completion of the twelfth grade.

 

            Experience:   One year of general clerical experience.

 

 

 

 

 

Approved:  07/08/86

Revised:     07/07/93

Revised:    12/10/08